CLUB SAFEGUARDING OFFICER
SAFEGUARDING OFFICER ROLE
The Safeguarding Officer’s role is to manage the vetting process within their club including verifying the identity of the individuals being vetted and accessing the NZF Police Vetting System to view the vetting results for their club/football service provider. They will be required to register as a club Safeguarding Officer in the NZF Police Vetting System and undertake training as part of the registration process.
Take a look below to learn more about registering as a Club Safeguarding Officer, the NZF Police Vetting Process, and how to use the NZF Police Vetting System.
REGISTER AS A CLUB SAFEGUARDING OFFICER
Complete the Club Safeguarding Officer registration process by heading to safeguarding.nzfootball.co.nz or clicking the link to the right of this section and requesting access.
The registration process will take Club Safeguarding Officers through their role in the NZF Police Vetting process and the responsibilities of a Club Safeguarding Officer before submitting details.
The Federation Safeguarding Advisor will receive the request for access, check with the club to confirm access should be granted and approve the registration.
Head to our Help Centre for the full process. Further support and training is available through the Sport NZ safeguarding online module here.
REGISTER ON THE NZF POLICE VETTING SYSTEM
POLICE VETTING PROCESS
Once their registration application has been approved, they can start requesting individuals from their club to complete the NZF Police Vetting Form.
After an individual completes a police vetting submission an email notification is sent to all Club Safeguarding Officers related to that individual. The email will contain a link that directs Club Vetting Officers to complete the ID verification.
Once the Club Safeguarding Officer has viewed two forms of identification in person, they will click the link contained in the email. This takes them to the ID verification page where they click to verify, complete the ID details and save to complete.
Following this, NZF will make vetting submissions to the New Zealand Police. If the vet is returned with no result, this will be updated to 'Complete' in the system, and the Club Safeguarding Officer will receive an email confirmation.
USING THE POLICE VETTING SYSTEM
Club Safeguarding Officers will also be able to log into the NZF Police Vetting System to monitor their Police Vetting Submissions.
The system uses a Magic Link method to log-in so there is no need to remember a password. The user will just enter their email and be sent an email to log-in to the application.
After logging in, Club Safeguarding Officers will see their full list of vetting submissions and be able to filter by status. Below is a list of the different statuses and their meanings:
Incomplete = The individual has entered their details but did not complete the full submission process.
Submitted = The individual has submitted their details and agreed to be police vetted.
Verified = The Club Safeguarding Officer has verified two forms of identification for the individual.
Pending = The vetting application has been submitted to NZ Police and is now pending the result.
Complete = The vetting result has been returned and the process is complete.
Safeguarding Officers will also see a 'Current Verified Count'. Bulk vetting requests require a minimum of 50 individual vetting submissions. Only submissions in 'Verified' status can be part of the next request so this count gives an indication of how far away the next bulk vetting request will be. Please note that requests may not be submitted until the verified total is at 50.
SEE THE NZF POLICE VETTING SYSTEM HELP CENTRE
INFORMATION & RESOURCES
NZF POLICE VETTING FORM
FOR COACHES & VOLUNTEERS
DOWNLOAD NZF GUIDELINES
NZF POLICE VETTING SYSTEM
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